Job Openings – Event Executive July 2021

venuesworld.com is an international conference and events company operating corporate events around the globe. 2020 has been tough on our industry but we were quick off the mark with our virtual brand Octa  www.octa-events.com . We have been busy developing our new virtual services & skills with great success, so now it’s time to combine the 2 and we need a bigger team.

Right now we are looking for smart and energetic Event Executives who will grow with us as we ramp back up. The right candidates will work as part of the event operations team to deliver exceptional events for our clients, in both the virtual and in-person realms in Ireland and abroad.

AREAS OF RESPONSIBILITY

  • Assisting in the logistical planning and execution of successful live and virtual events
  • Building and designing virtual event platforms (training provided)
  • Creating on-line registration sites for delegates, speaker, sponsors
  • Creating and managing updates for client webpage
  • Daily interaction with delegates dealing directly with large volumes of delegate queries via email and phone and effectively managing workloads
  • Management of delegate databases and accommodation blocks
  • Creating Abstract Management portal as required (training provided)
  • Financial reconciliation of delegate payments (supported by the Finance Director)
  • Working with internal and external providers such as AV, catering, design and digital as required
  • Handling multiple projects concurrently
  • Enhancing client & supplier relationships
  • Travel as required, delivering customer support and on-site registration
  • Working collaboratively as part of a team

EXPERIENCE

  • Have a minimum 1 years’ experience in an event agency, hotel reservations/event co-ordinator role or other relevant business/customer service role
  • Experience working in a client facing role and building client relationships
  • Proficient with the Microsoft Office package with a high level of computer/IT literacy

 SKILLS:

  • Fluency in written and spoken English
  • Have strong attention to detail with an eye for execution
  • Show a natural proactive approach to achieving deadlines
  • Ability to build and maintain relationships with colleagues, clients and suppliers
  • Excellent interpersonal, oral and written communication skills
  • A natural team player capable of inspiring confidence in both clients and their team colleagues
  • Ability to manage competing priorities to strict deadlines
  • Tech savvy with a keen interest in expanding their knowledge base
  • Quick learner who is ready to work in a fast-paced environment

DESIRABLE

  • Experience managing and operating virtual events
  • Experience with registration systems/other systems (eTouches/Event Pro/WordPress or similar) is desirable but not essential as training will be provided
  • Experience in HTML coding an advantage

Contact:  [email protected]