HYBRID & VIRTUAL EVENT MANAGEMENT

The corporate world turned to virtual meetings and events during the pandemic, and while virtual was a great solution in difficult times, it does not replace live events as a means of connecting and doing business.

Now that the world is opening up again, and we are all ready to get out and be the social animals we naturally are, there is a range of new solutions and options emerging in the world of events and conferences.

We at VenuesWorld have been working with global event planners to integrate hybrid elements into their live events. Our Octa platform allows us to offer flexible virtual solutions, and many new and creative elements have emerged over the past 18 months, to slingshot hybrid variations into the mainstream of conference planning.

We know it may be new to you, and there are concerns about duplicated effort and increased expenses, but here at VenuesWorld we know how to combine a virtual event with an in-person event to create a hybrid success, in a cost-effective and streamlined manner.

Drop us an email, we are ready and waiting to become your trusted virtual events partner.

What does that mean for you?

- We know what a successful virtual or hybrid event needs.
- We have a trusted team of technology and production experts to ensure that your next virtual meeting or event is executed flawlessly.
- You will have a dedicated VenuesWorld event lead to hold your hand every step of the way, the same way we do with a live event.
- You will have real-time support throughout the planning and live stages of your event co-ordinating the virtual and live elements seamlessly.
- You will benefit from cost-effective contract management without the need for duplication of resource.

More and more of our global clients are discovering the value of hybrid events to connect with their team, their customers, and their colleagues around the world.

Want to explore blending a virtual element with your next conference or event?

Request A Demo

What We Do

A virtual event requires planning, scheduling, and management – just like a live event does. Your dedicated event lead will not only be by your side through the planning stages, we will manage your event from start to finish including, but not limited to the below:

Virtual Event Design
Software Management with Third Party Suppliers
Delegate Registration
Speaker Management

Motion Graphics
Broadcast Quality Live Streaming
Full Cross Platform Capability
Post-Event Analytics

Not only will your event be expertly managed, but it will also run with broadcast-quality video and streaming thanks to our trusted production partners. Technical support is included as standard – we ensure both your presenters & your audience is guided through the process and ensure they can easily connect with your event.

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Features & Functionality

Our robust virtual event system has the features and functionality to support various requirements, whether you have 100 or 10,000 delegates attending.

Multiple speakers
& MC/Host.

Moderation of
Audience Participation

Share Presentations
or Screens

Interaction
Facilitation

Breakout Rooms

Recorded Sessions

Permanent Unique URL

Speaker Experience

For many speakers, it will be one of the first times they have shared their knowledge in a virtual setting. Their comfort and
experience are as important as the audience experience. If your speaker is comfortable, prepared, and fully supported they will be best placed to engage your audience through their screens.
For that reason, we provide the following support for your presenters and speakers.

Professional microphones and cameras delivered to presenter’s house.
Presentation review, formatting, and consolidation.
Full training and support for online presenting
Full as-live rehearsal

Audience Experience

As with a live event, your audience’s experience is paramount. To ensure that every delegate has an enjoyable and engaging time at your virtual event, we provide a host of features to facilitate participation and networking, as well as technical support to stay connected.

Multiple viewing platforms
Registration integration
Interactive Features
Dedicated app for virtual networking
Technical support

Interested in learning more about our Virtual Meetings and Events Solution?

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