How to Keep your Virtual Event Secure
In the rush to pivot to digital, it is essential to do a security risk assessment for your virtual event. Keeping your attendees’ information private and your event content safe is a top priority. Hosting a secure virtual event is crucial for the reputation of your brand or organisation, so keeping security at the forefront of planning is essential. Here are four ways you can keep your virtual event secure:
Provide Delegates with Virtual Event Security Tips
Creating a brief document for your delegates that outlines the Dos and Donts of attending a virtual event. This can include not sharing links online publicly, not sharing their login details with anyone, creating strong passwords and not using public WiFi networks. Send out this information by email prior to the event to remind delegates to be aware of virtual security best practices.
Unwelcome Attendees
Control who can access your event, just like you would with a live event. It is important to know how many people should be at your virtual event, who they are. Using a dedicated registration system that is linked with your virtual platform will ensure that only delegates who are registered can access the platform. Choose a virtual platform that is security protected via a number of login layers. Our platform is SSL 3 security protected in the form of a three-step login process. Attendees have to be login with their email that has been preloaded in the back end, this can be set in the back end so they can’t just login with any email, creation of own personal password which attendees would set and verify themselves and then an event-specific passcode which is only sent out to invited attendees. This will minimise the risk of getting ‘Zoombombed’ or hacked. You can also avoid unwelcome guests to your virtual events by using waiting rooms.
Turn Off Screen Sharing Options
Limiting sharing capabilities to trusted speakers/moderators only. Even if there are no unwelcome attendees, you could still have delegates accidentally sharing their screen. By turning off the option, you avoid any uncomfortable situations where someone shares a screen with unrelated content.
Continue to Monitor Your Event
Throughout the live event, the meeting host or event lead should continue to check who is logged into the meeting, to ensure that if there was a breach it can be dealt with as quickly as possible.
Although security breaches are rare, it is important to be vigilant. Know what security questions to ask your virtual event platform provider and plan with virtual security in mind. Using an experienced virtual event management company to plan and execute your event will help you navigate through all of the security concerns you may have and ensure your virtual event runs seamlessly.
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